{"id":601,"date":"2021-12-16T12:31:40","date_gmt":"2021-12-16T12:31:40","guid":{"rendered":"https:\/\/agencyspace.co.uk\/?page_id=601"},"modified":"2021-12-16T13:15:23","modified_gmt":"2021-12-16T13:15:23","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/agencyspace.co.uk\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"

Privacy Policy<\/strong><\/p>\n

This policy applies to information held about clients and prospective clients, suppliers and prospective suppliers, contacts and all other persons about whom Space holds information.  By \u2018information,\u2019 we mean personal information about you that we collect, use, share and store.<\/p>\n

In this policy, \u201cwe,\u201d \u201cus,\u201d and \u201cour\u201d means Agency Space UK Ltd, a company registered in England and Wales whose registered office is 55-56 Lincoln\u2019s Inn Fields, London WC2 3LJ, England. Our company registration number is 08112757.  \u201cYou\u201d means the individual to whom the information relates.  For the purposes of the data protection legislation we are the data controller.  If you need to contact us about anything in this policy you can reach us by email at dpo@agencyspace.co.uk<\/a> or by post at our registered office address.<\/p>\n

We are committed to protecting and respecting the privacy of our clients and suppliers and others with whom we interact.  In this policy you will find information about what types of information we hold about you, how and why we collect it, how we use it, and how we keep it secure.  This policy also tells you about your rights and how you can exercise them and how the law protects you.  Please read it carefully to understand our views and practices regarding your personal data and how we will treat it.<\/p>\n

What information we collect about you<\/strong><\/p>\n

We only collect information that we need to carry out our business.  What information we collect will depend on our relationship with you. Typically this may include the following:<\/p>\n

Our clients:<\/strong><\/p>\n

We will collect information about you in order to provide our services, including your contact information such as your address, title, email address and telephone number, your bank account details (if needed for administration of our account with you), other identification documents (if required for our KYC procedures).  This will include information that we might obtain about you if you work for one of our clients.<\/p>\n

Our suppliers:<\/strong><\/p>\n

We will collect contact information in order to enable us to manage our relationship with you, and bank account details (to enable payment for services).  In the course of providing services to us we may collect other information from you which is relevant the provision of those services.  If we engage you to provide services on behalf of our clients (for example talent or influencers) we may collect and use additional information that we need in order to engage you and to comply with our obligations to our clients, for example your description or photograph, your interests and background, your age.  If we have to arrange travel for you we may need to obtain your passport details and information related to your health (for insurance purposes).<\/p>\n

Prospective clients:<\/strong><\/p>\n

We may collect information about you that you provide to us or that we obtain through our own research so that we may contact you and so that we are able to see what services you might be interested in and how we might best provide them to you or your company.  This may include your work experience and professional background, your interests and your contact information.<\/p>\n

Competition entrants and winners:<\/strong><\/p>\n

If you enter a promotion that we may run on behalf of our clients we may be provided with your details in order to deal with any enquiries, to award prizes and other administer the promotion.  We will only do so in accordance with the information that you are provided with at the time you enter into the promotion.  Where we do so we will usually be acting as a data processor on behalf of our client who will be the data controller.<\/p>\n

Job applicants:<\/strong><\/p>\n

If you apply for a job with us, or send us your CV, we will collect information relevant to the position that you apply for and will keep a copy of your CV for as long as is necessary in order to assess your suitability for a position with us. If your application is not successful, we will keep your data for 12 months after the recruitment exercise ends.  We will only collect criminal conviction data where it is appropriate given the nature of your role and where the law permits it.<\/p>\n

Website:<\/strong><\/p>\n

If you use our website we may collect information regarding how you interact with the content on our website, which pages you visit etc.  We may do this using cookies and where we do so we do so in accordance with our cookies policy.<\/p>\n

How we collect information about you and how we use it<\/strong><\/p>\n

We will collect this information in a variety of ways in the course of our interactions with you as explained above.<\/p>\n

We use your information:<\/strong><\/p>\n

\u2013 to provide information about our creative marketing services to you;<\/p>\n

\u2013 to carry out our obligations arising from any agreements entered into between you and us;<\/p>\n

\u2013 to manage our client relationships<\/p>\n

\u2013 to communicate with you;<\/p>\n

\u2013 to comply with legal and regulatory obligations;<\/p>\n

\u2013 to prevent fraud; and<\/p>\n

\u2013 for security and to check your identity.<\/p>\n

Legal basis for processing<\/strong><\/p>\n

There are a number of different legal grounds for processing personal information.  Which one is applicable will depend on precisely how we are processing your information and for what purpose.   Most commonly we will be processing your personal information where it is necessary:<\/p>\n

\u2013 for the performance of contracts to which you are a party or in order to take steps at your request prior to you entering into those contracts; or<\/p>\n

\u2013 for the purposes of legitimate interests pursued by us provided that those interests are not overridden by your own rights and freedoms in relation to the processing of your personal data; or<\/p>\n

\u2013 in order to comply with a legal obligation to which we are subject; or<\/p>\n

\u2013 where it is necessary to rely on your consent, because you have consented to the processing.<\/p>\n

In relation to any processing of special categories of personal data (including information regarding your health, religious or political beliefs, ethnic background, sexual life and sexual orientation) we will generally rely on obtaining specific consent from you at the time unless there is otherwise a legal requirement for us to process such information.<\/p>\n

Where our processing is based on the legitimate interest grounds described above, those legitimate interests include: (i) collecting personal information to provide services to clients; (ii) to make sure you receive updated information on our business activities; (iii) to provide the services you have requested; (iv) for our own marketing and research; and (v) to prevent fraud.  In most cases if you work for one of our clients we will process your personal data on this basis.<\/p>\n

Sharing your information<\/strong><\/p>\n

Except as expressly set out in this policy we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.<\/p>\n

The personal information you provide to us may be shared with third party companies, agents, contractors, service providers or affiliated companies if this is necessary to provide you with our services, respond to your inquiries or for any of the purposes described in this policy.  This may include:<\/p>\n